Safe work permits are one of the first and lines of safety defence for industrial companies and workers. You will need to provide the following information: details of any previous work licence history Read more. stop and think before acting. Here judgement and experience is important to ensure that the PPE requirements are actually practical and contribute to safety and do not detract from it. When the work is completed it is important to inspect the work done and test the repairs before re-energising the system. All dangerous work should be reduced or eliminated as far as possible. Building and energy consumer information. During implementation of the system your exact processes are documented and mapped to the IntelliPERMIT system configuration. This ability to easily create a permit from a template is where an electronic permit to work system like IntelliPERMIT can be particularly useful in speeding up the preparation and issuing of permits without compromising safety. The underlying principles will be the same, yet each implementation of the permit to work safety system will be different. Sign-On. They are used particularly for hazardous maintenance activities, where there is risk to safety and health.  It is meant to control certain types of work that could be hazardous and have an impact on safety. There are nine key steps involved. Electronic Logbook Preparation usually also involves a site inspection to confirm exactly what needs to be done. The final step takes place once all work is complete and involves auditing, reviewing and processing the information from the permit system. Good equipment design can be accomplished through four techniques as described by Kletz in his book on inherent safe design: The process should be designed to be as inherently safe as possible. Notifications of hazardous work assist WorkSafe's workplace health and safety services to plan workplace visits to promote the … This means that careful planning and consideration of alternatives is required for every job. The permit to work (PTW) process and a permit to work system addresses the work to be completed, the equipment to be used, how to prepare the location, safety precautions and any procedures that must be followed for safety.  There could also be additional information recorded depending on the needs such as authorizations, permit expiration, emergency actions and final work completion review and approval.  The following information is often captured as part of the PTW process: Energy, Utility and Industrial companies of all sizes struggle with maintaining manual paper documents and forms.  Permit to work procedures vary greatly between organizations and very few have an automated permit to work system.  The wide variety of staffing models and organizational structures pose problems to standardizing safety management procedures.  Power Generation, Transmission, Distribution, Oil, Natural Gas, Manufacturing and Construction all need to have basic safety requirements based on OHSA, HSE and other international safety regulations.  Versify’s permit to work software has been developed for these industries with the flexibility to configure forms and workflows to support safety regulations and compliance agencies. A system like IntelliPERMIT allows for certain permit information to be recorded several days in advance of the actual work taking place with the final information recorded at the time work is actually about to start. A good planned maintenance system such as SAP or OptiRUN inherently allows for this. Top forms. Compliance, Energy & Utility Companies Notification of particular hazardous work. (external link) require employers as well as the person who controls a place of work to provide at least 24 hours notice to WorkSafe of particularly hazardous work. Good work design should address the right tools, the right procedures, skills and so on. Proper upfront planning always improves the quality of the work done, a job poorly done will involve rework and could even introduce more safety risk. This includes requirements to: 1. Client’s dynamic portfolio requiring coordination across multiple sites, asset managers and executives to monitor operational and financial performance. Apply for a licence, registration, certificate, permit, exemption etc. “Prevention is better than cure”. You must provide WorkSafe New Zealand with 24 hours notice of work that is particularly hazardous. A Permit to Work system for automating and digitizing the Permit to Work (PTW) and Safe Work Permit process. The same principles as for equipment design will apply here – i.e. The JRA and the permit work together to ensure that work is set up and proceeds safely – the permit controls the overall process whereas the JRA controls the specific tasks performed at the site. System Operators & Dispatch Versify’s PTW solution saves time, provides consistent reporting and is web and mobile enabled.  Leverage Versify Workforce, one of the leading Control of Work (COW) software solutions, to digitize your permit to work (PTW) forms and checklists using the simple to use form and workflow builder.  Versify Workforce includes an advanced Digital Logbook to centrally manage all of the work permits, activities, assets and permit status.  Operators and field technicians can access consistent and accurate information via desktop and mobile devices.  Workflows can be configured to enable routing of work, event details and digitized forms between staff, departments and organizations. 16 Workflows. We continue this series on permit to work basics by looking at at the high-level permit process involved. Enter Email Id. When breakdowns occur and emergency maintenance is required, it is still important to pause to plan;  i.e. This regular audit of permits is an invaluable function and can result in new procedures, specific training interventions, improved business “rules” in the permit system and a more effective maintenance process. 48 Event Types. Preparation work could also take a long time and involve several shifts – so communication between shifts is very important. The checklist covers a range of topics including: significant risks; developing procedures Sample checklist: Induction. Worker's Authorization for Release of Personal Information (form 69W1) PDF. The hand over is governed by the permit procedure and involves transfer of responsibility from the maintenance function back to normal operations. Power & Generation Providers Preparation at the work site is done ahead of time (for example during the night shift) and might involve shutting down the process, cleaning out the process equipment, draining and purging, installing isolations where required and making the work site safe. Asset & Portfolio Managers Permit to Work At the completion of the job, the permit should be returned to the Issuer and closed. Sample checklist: Slips, trips and falls. It is however very important that the permit process incorporates isolation management as an integral part of the process. Elevating work platforms are complex pieces of machinery which are often used in hazardous conditions. In addition, the workforce, technicians and engineers have become mobile.  Paper documents, emails and spreadsheets can be damaged, misplaced or never returned to central operations or the compliance officer.  This increases the risk that forms aren’t being completed and closed out correctly.  Maintaining compliance and safety standards for the Job Hazard Analysis (JHA/JSA), Permits to Work and LOTO becomes very difficult and time consuming. Sample checklists forms and registers. Licences and permits for asbestos removal, dangerous goods and hazardous substances, fireworks, high risk work, plant item and design, white cards (construction induction). For more information on the JRA process please refer to, The underlying principles will be the same, yet each implementation of the. They each start with the letter ‘P’ to make it easy to remember. The purpose of a safe work permit is to take the necessary precautions required to control the hazards involved in dangerous site and project activities. Use this sample to help you induct new workers. Many clients have both mandated and non-mandated programs in their workplace, this enables them to test any employee as the situation demands. It also involves ensuring that all supporting safety equipment such as personal protective equipment, test equipment and so on is available. ELEVATING WORK PLATFORMS 13 EMERGENCY RESPONSE 26 FORKLIFTS 16 GAS TESTING 20 HAZARDOUS SUBSTANCES 25 HEIGHT SAFETY 06 LOCKOUT/TAGOUT22 OCCUPATIONAL HEALTH & SAFETY 28 PERMIT TRAINING 21 SAFETY OBSERVER 23 SPILL RESPONSE 24 . The 'Permit to work' process is a mandatory onsite peer review carried out by a University representative or approved contractor on all high-risk work. The permit to work helps to reduce the risk of safety incidents by ensuring the people involved are aware of the specific hazards, take the necessary precautions and are competent for the work. This and any additional PPE for the job will be specified on the permit as required. Schedule a Call with Versify to Learn More! system will be different. As a result, New Zealand underwent its most significant workplace health and safety reforms in 20 years resulting in the Health and Safety at Work Act 2015 (HSWA) and the formation of Having a physical document  in the form of a printed certificate is important so that people in the field without access to a computer are in possession of the necessary information. During the creation of the permit the specific job hazards are identified and the precautions needed for safe work are also identified. Although a licence is not required to demolish a single story dwelling, all demolition work must be carried out properly using safe work procedures and systems of work. This forms part of a “safety management system” which is the subject of a separate article. WorkSafe's checklist for working on an item of energised plant includes a permit to work procedure and is available on the WorkSafe … A Work at Height Certificate must be used in conjunction with the permit … Enter Password. WorkSafe Victoria is committed to safe and inclusive work places, policies and services for people of LGBTIQ communities and their families. Energy Traders & Power Marketing Often this preparation is done by process operators – but this is not always the case. Business Process Automation, Digital Forms and Electronic Approvals, Switching Orders: Transmission & Substations, Energy, Utilities, Software and Technology Industry Veterans. A permit to work (PTW) form must be filled out and the beginning for each day before any work can begin.  The permit must be approved by the appropriate personnel to ensure it has been accurately filled out and all hazards and precautions have been specified.   If the permit form has not been filled out correctly or requires additional information, it will be rejected.  The permit can be resubmitted when all the information has been correctly documented.  When all job hazards and precautions have been reviewed and approved, the work may commence. Sign In. Permit to Work Safe. Each of the 9 steps are described below. A WorkSAFE Service, Inc. can assist you in developing a company wide drug-free workplace program. Compliance & Risk Management It also ensures that communication takes place between production and maintenance teams throughout the job from planning, preparation, job execution to hand over and restoring the plant to normal operations. ExecView Analytics & Dashboards The permit must be approved by the appropriate personnel to ensure it has been accurately filled out and all hazards and precautions have been specified. Workflow & Electronic Forms WorkSafe Victoria acknowledges Aboriginal and Torres Strait Islander people as the Traditional Custodians of the land and acknowledges and pays respect to their Elders, past and present. What is a PTW?  PTW stands for Permit to Work.  It is a critical component of managing high risk work activities and part of a larger safety management system; Control to Work (COW) or Integrated Safe System of Work (ISSOW).  Energy, Utility and Industrial companies manage high risk work activities related to the operation and maintenance of power generation plants, renewable wind, solar farms and manufacturing.    Versify improves the Permit to Work procedures by providing permit to work software to improve safety, compliance and operational performance. Precautions could for example be special procedures to be followed, specific tools, isolations, any additional roles such as a spotter for confined space work, isolations, special PPE and so on. Operators and field technicians can quickly create an event, fill out the work permit details and save and/or route the permit to others for review and approval via Versify’s Digital Logbook.  Versify Workforce can be used to convert multiple business processes and procedures to an online solution accessible by desktop and mobile devices. If you want to notify WorkSafe New Zealand of the death of a person, injury/illness sustained by someone or a workplace incident that exposed someone to serious risk, please click on the following link: http://forms.worksafe… Press Releases Who We Serve One of the strengths of IntelliPERMIT is its flexibility in easily customizing the system to fit the site-specific requirements, and not the other way around. When a duplicate system is used, one copy of the permit is retained by the issuer at the work site and the other is held by the worker/department doing the work. Digital Logbook Enterprise An important step in a well-designed safety management system is to analyse the information from past permits to identify trends and weaknesses in safety procedures. The permit will also record the names and signatures of the work crew who will go out into the plant. There are typically several types of permits, each addressing a specific type of job or work activity. NERC GADS and TADs software, Energy Analytics, Executive Dashboards, Energy KPIs and Performance Reporting.